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Jun 16, 2020 Microsoft Teams is a workspace for collaborative teamwork in Office 365. Discover how teams can achieve more by managing files, apps, and chats in a single place. Convenient chat for modern teams. Boost your team’s productivity and communication using a threaded chat in Microsoft Teams. Share files and chat in one-to-one or group conversations. Office Chat works almost everywhere including all recent versions of Windows, Mac, iOS and Android Phones. Download To Get Started!
Tip
Watch the following session to learn how Teams interacts with Azure Active Directory (AAD), Microsoft 365 Groups, Exchange, SharePoint and OneDrive for Business: Foundations of Microsoft Teams
For the full Teams experience, every user should be enabled for Exchange Online, SharePoint Online, and Microsoft 365 Group creation.
Users' Exchange mailboxes can be hosted online or on-premises. Integration with on-premises Exchange requires an Exchange hybrid deployment. For more information about setting up a hybrid deployment, see Exchange Server hybrid deployments.
Register Teams As The Chat App For Office For Mac Free
Users hosted on Exchange Online or Exchange Dedicated vNext can use all the features of Teams. They can create and join teams and channels, create and view meetings, call and chat, modify user profile pictures (if the Outlook on the web mailbox policy allows them to do so), and add and configure connectors, tabs, and bots.
Users hosted on Exchange Online Dedicated (Legacy) must be synchronized to Azure Active Directory on Microsoft 365 or Office 365. They can create and join teams and channels, add and configure tabs and bots, and make use of the chat and calling features. However, they can't modify profile pictures, manage meetings, access outlook contacts, or manage connectors.
Users with mailboxes hosted on-premises must be synchronized to Azure Active Directory. They can make use of all the features in the above scenario, but additionally they can also change the user profile picture (if the Outlook on the web mailbox policy allows them to do so), and manage meetings, providing Exchange Server 2016 (Cumulative Update 3), or later, is running on-premises with OAuth configured (preferably via the Exchange Hybrid Configuration Wizard) as described in Configure OAuth authentication between Exchange and Exchange Online organizations. To enable calendar delegation for these users, you must also complete steps 2-3 as described in Configure Integration and OAuth between Skype for Business Online and Exchange Server; these steps will provide the Teams scheduling application the required permissions to confirm delegate permissions.
The following table provides a helpful quick reference to feature availability based on the Exchange environment.
Note
Feature integration between on-premises Exchange and Teams requires an Exchange hybrid deployment. This requirement is in addition to version-specific requirements called out in some features in the following table.
Actions supported:
User's mailbox is hosted in: | eDiscovery | Legal Hold | Retention | Team and Channel mgmt | Create and view meetings in Teams | Modify user profile picture | Call History | Manage Contacts | Access Outlook contacts | Voicemail | Add and configure connectors | Add and configure tabs | Add and configure bots |
---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Exchange Online | Yes 2 | Yes 2 | Yes | Yes | Yes | Yes8 | Yes | Yes | Yes 7 | Yes | Yes | Yes | Yes |
Exchange Online Dedicated vNext | Yes 2 | Yes 2 | Yes | Yes | Yes | Yes8 | Yes | Yes | Yes 7 | Yes | Yes | Yes | Yes |
Exchange Online Dedicated – Legacy (Sync to Azure AD required) | Yes 2 | Yes 2,3 | Yes 4 | Yes | No | No | Yes | Yes | No | Yes 5 | Yes 6 | Yes | Yes |
Exchange On-premises (Sync to Azure AD & OAuth config required) | Yes 2 | Yes 2 | Yes 4 | Yes | Yes (Exchange 2016 CU3+) | No | Yes | Yes | No | Yes 5 | Yes 6 | Yes | Yes |
1 Exchange 2016 CU3 and above supported.
2 eDiscovery and Legal Hold for compliance on channel messages is supported for all hosting options.
3 Teams private chat messages are not yet supported for Legal Hold for this hosting option.
4 Retention will use a shadow mailbox for the online user to store messages. Microsoft Teams Supports eDiscovery for Teams user in an Exchange Hybrid environment.
5 Teams users with on-premises Exchange mailbox may use voicemail with Teams and receive voicemail messages in Outlook, but voicemail messages will not be available to view or play within the Teams client.
6 If one of the owners of a team can add connectors, everyone else in that team will be able to do so, even if their mailboxes are homed on-premises.
7 Only contacts in default contacts folder. Access to other contacts folders or sub-folders is not supported.
8 Teams honors the Outlook on the web mailbox policy setting that's configured by tenant admins to control whether users can change their profile picture. If the -SetPhotoEnabled setting is turned off in the policy, users can't add, change, or remove their profile picture. For example, if a user uploads a profile picture that's approved by your organization's IT or HR department, no action is needed. However, if a user uploads a picture that's inappropriate, change the picture according to your organization's internal policies.
Requirements to get the most out of Microsoft Teams
Microsoft Teams works with several Microsoft 365 and Office 365 services to provide users with a rich experience. To support this experience, you need to enable certain features or services and assign licenses.
- SharePoint Online is required to share and store files in team conversations. Microsoft Teams doesn't support SharePoint on-premises.
- Users must be assigned a SharePoint Online license if they want to share files in Chats. If users aren't assigned and enabled with SharePoint Online licenses, they don't have OneDrive for Business storage in Microsoft 365 or Office 365. File sharing will continue to work in Channels, but users are unable to share files in Chats without OneDrive for Business storage in Microsoft 365 or Office 365.
- Users must be enabled for Microsoft 365 group creation to create teams in Microsoft Teams.
- To let Microsoft Teams work with Exchange on-premises, you must configure the new Exchange OAuth authentication protocol, preferably by running the Exchange Hybrid Wizard, as described in Configure OAuth authentication between Exchange and Exchange Online organizations. To enable users with Exchange on-premises mailbox to schedule Teams meetings on behalf of another user, you must must also complete steps 2-3 as described in Configure Integration and OAuth between Skype for Business Online and Exchange Server.
Note
The Outlook Teams add-in can be used to schedule a Teams meeting for mailboxes hosted in Exchange on-premises. However, scheduling a Teams meeting on behalf of another user with Exchange on-premises requires Exchange 2013 CU9 and above and the new Exchange OAuth authentication protocol. Both delegate and delegator must have a mailbox on Exchange on-premises.
Note
For Exchange On-Premises and Teams integration, the required license needs to be assigned for the AAD synced user.
Important
If you uninstall the Skype for Business client after you move a user to Teams Only mode, presence may stop working in Outlook and other Office apps. Presence works fine in Teams. To resolve this issue, select your profile picture in the top right-hand corner of Microsoft Teams and then select Settings. On the General tab under Application, select Register Teams as the chat app for Office (requires restarting Office applications). After you select this option, close and re-open all Office apps, including Outlook. After you open Outlook, presence information will be available.
Additional considerations
Here are some extra things to think about as you implement Microsoft Teams in your organization.
- In Microsoft Teams, security and compliance features like eDiscovery, Content Search, archiving, and legal hold work best in Exchange Online and SharePoint Online environments. For channel conversations, messages are journaled to the group mailbox in Exchange Online, where they're available for eDiscovery. If SharePoint Online and OneDrive for Business (using work or school account) are enabled across the organization and for users, these compliance features are available for all files within Teams as well.
- Control and protect the configuration of compliance policies in Teams and Exchange using Conditional Access. For more information see How do Conditional Access policies work for Teams? .
- If your organization has compliance requirements to ensure all meeting discussions are discoverable, you should disable private meetings if the organizer has an Exchange on-premises mailbox.
- In an Exchange hybrid deployment, content from chat messages is searchable regardless of whether chat participants have a cloud-based mailbox or an on-premises mailbox. To learn more, read Searching cloud-based mailboxes for on-premises users. To learn about searching for content in Teams, read Content Search in the Microsoft 365 Compliance Center.
Tip
For information about how to use Azure AD Connect to synchronize with Azure Active Directory, see Integrating your on-premises identities with Azure Active Directory.
Requirements for on-premises Exchange mailbox user
If users want the capability to schedule a Teams meeting using Exchange, then you need to ensure the following:
- Both delegate and delegator must have a mailbox on the Exchange Server.
- Auto Discover (AutoD) V2 is required to allow the Teams service to perform an unauthenticated discovery of the user's mailbox. AutoD V2 is supported in Exchange 2013 CU19+.
- The Exchange Server must be configured with Auth Server for EVOSTS. This is automatically configured as part of the Hybrid Wizard for Exchange (HWA).If you don't want to run HWA, then you can manually create the Auth Server for EVO STS on the Exchange server following these instructions Configure OAuth authentication between Exchange and Exchange Online organizations. However, we recommend that you use the HWA.
- The Exchange server must have a Partner Application configured with an application ID of Skype for Business online,00000004-0000-0ff1-ce00-000000000000. The ID is used by the Teams scheduling service and a linked user account that has the following properties:
- Hidden from the Exchange address book. It's a best practice to hide it from the address book because it's a disabled user account.
- Exchange management role assignment of UserApplication.
To complete the integration, follow Steps 1-3 in How do you configure OAuth authentication between your on-premises Exchange and Exchange Online organizations? Note that step 2 includes role assignment for ArchiveApplication which is not required for Delegation, but is for Archiving SfB Online Chat to an Exchange mailbox.
I personally use Skype as my default IM client and that also integrated with Outlook at home. At work, we use Skype for Business and there Outlook integrates with Skype for Business.
I recently upgraded my home computer to Office 2016 via our company’s Office 365 licensing and now Skype no longer integrates with Outlook 2016. When I log on with Skype for Business at home, I found out that it now integrates with Outlook instead.
Do I need the Home or Personal edition of Office 2016 for integration with Skype or can I somehow set which IM client should integrate with Outlook?
Both Skype and Skype for Business (previously known as Lync), Microsoft Teams as well as Cisco Jabber can integrate with the IM functionality available in Outlook. This means that you can see people’s Skype, Teams or Jabber availability, reply to an email via an IM or directly start a call or chat all from within Outlook.
When you are using Skype or Jabber and then install an Office edition that includes Skype for Business, Skype for Business is set as the default IM client in Windows. Similarly, when you are using Skype for Business and then also install Skype or Jabber afterwards, it will set Skype or Jabber as the default. When you install Teams, it (currently) doesn’t set itself as the default IM client.
It would have been nice if there was an easy way to select your IM client for Outlook straight from within Outlook or the IM client itself. Sadly, this is not the case, except for Teams, but you can still set it directly via the Registry.
IM Providers Registry key
The Registry key which stores which IM client can integrate with Outlook is:
HKEY_CURRENT_USERSoftwareIM Providers
Register Teams As The Chat App For Office For Mac Download
Below this key, you’ll find several sub keys which represent the IM clients that you have installed on your system (and registered themselves as such).
In the
IM Providers
key, you’ll see a value called DefaultIMApp
. This value should correspond to one of the sub keys. When you change the value of DefaultIMApp
, restart Outlook and your new default IM application and Outlook should now use that as the application for IM integration.When you want to use Skype for Business as the default, the
DefaultIMApp
value should be set to Lync
as that was the previous name of Skype for Business and that name is still being used in several places for backwards compatibility.If you don’t want to modify the Registry yourself, you can download the zip-file below. Within it, you’ll find ready made reg-files to set Skype, Skype for Business (Lync), Communicator or Cisco Jabber as the default IM application. Simply double click the correct reg-file to automatically set the value.
When you want to use Teams as the default IM client, you can do that directly from within Teams itself. For instructions, see the Microsoft Teams section below.
Download: defaultimclient.zip
Various IM clients can integrate with Outlook but choosing a default requires a Registry fix.
Note: Changing the default IM provider also affects the other Office applications of course. For instance, when you use the Contact Card in Backstage or the comment section in Word.
Microsoft Teams
Teams allows you to set itself as the default IM client directly from within its Settings dialog.
Register Teams As The Chat App For Office For Mac Windows 10
- Click on your Avatar or initials in the top-right corner-> Settings-> section: General-> enable: Register Teams as the chat app for Office (requires restarting Office applications)
Register Teams As The Chat App For Office Macos
Registering Teams as the default chat app in Outlook and other Office applications.
Note: As expected, this will set the
DefaultIMApp
Registry value to Teams
. The nice thing about this, is that when you don’t like it to be the default anymore, deselecting this option will set your previous chat app as the default again thanks to the PreviousDefaultIMApp
value.Supported IM clients
Register Teams As The Chat App For Office For Mac Pc
Please realize that you can’t simply pick any IM client and expect its integration to work in Outlook or other Office applications. If it doesn’t offer any Office integration features, setting this key to that application will disable the Reply with IM, chat, call and on-line availability functions in Outlook.
Amongst the supported IM clients are: Skype, Skype for Business, Lync, Office Communicator 2007 R2 and Cisco Jabber. The level of integration depends on a combination of the IM client being used and the version of Outlook.
Note: Windows Messenger got discontinued so setting MSN Messenger as the default is no longer supported.